Program Management Detailed Help and Instructions

Revised: 04/24/12

 

 

Main Login Page

Program Management and Reporting Main Page

 

 

Main Login Areas - Summary

Create a New Individual Account (Personal Contact Information) - Use this link to create an account/profile for yourself. Having an individual profile in the system is required to access the Program Management and Reporting area where new programs are created, existing programs are updated or modified, and where Buckle Up Kids and Permanent Checking Stations submit reports.

Program Creation, Management, and Reporting Login - Users must already have an individual profile in the system to access this area. Use this link to access the Program Management and Reporting area where new programs are created, existing programs are updated or modified, and where BUK and PCS programs submit reports.

Print a blank NC BUK Child Restraint Distribution form (pdf) - This is the form that is used by local BUK programs to document and track child restraints distributed through the NC Buckle Up Kids (BUK) Program. BUK Coordinators are required to keep and maintain the original record for all BUK child restraints distributed through their programs. Organizations distributing NC BUK CRs should make copies of the form and then submit the original to the County Buckle-Up Coordinator. All NC BUK CRs distributed through local programs must be reported to OSFM through the buckleupnc.org online reporting system by the Buckle-Up Coordinator.

Print a blank NC Buckle Up Kids application form (pdf) - Use this link to view a sample NC Buckle Up Kids application form. This form is a SAMPLE ONLY and is NOT VALID for submitting a BUK application. The BUK agreement generated through Primary/Secondary Contacts' Program Management profiles must be used for submitting applications.

Print a blank NC Permanent Checking Station application form (pdf) - Use this link to view a sample "Application for Recognition as a Permanent Child Passenger Safety Checking Station in North Carolina." This form is a SAMPLE ONLY and is NOT VALID for submitting a BUK application. The PCS agreement generated through Primary/Secondary Contacts' Program Management profiles must be used for submitting applications.

Administrator Login - This area can only be accessed by individuals granted administrative rights.

Training Committee Login - This area can only be accessed by individuals on the NC CPS Training Committee and other persons as designated by the Training Committee.

Forgot/Retrieve My Password - Use this link to retrieve a forgotten password. Enter the email address associated with your account into the Forgotten/Retrieve Password Form to have your login information emailed to you.

If your email address is in the system, a “Your request has been processed” message will be displayed and your login information will be sent to the email address entered in the request form. If you do not see an email from cps@hsrc.unc.edu within the next few minutes, check your junk or spam folders to determine whether your email client prevented the message from being delivered to your inbox. If the message is in your spam folder you will need to set up your email client to allow emails from this sender (cps@hsrc.unc.edu).

If your email address is NOT in the system, a “the email address you have entered could not be found” message will be displayed. If you receive this message, go back to the retrieve password form, check your email address and resubmit the request. If you continue to receive this message, this indicates that you do not already have an account or that the email address listed in your profile is incorrect (assuming the email address entered in the Forgotten/Retrieve Password Form is current and correct) or that the the Program Management system is experiencing problems. For assistance, send an email listing your name, agency and program you work with to cps@hsrc.unc.edu. You can also try calling 800-672-4527 x2 during regular business hours.

Main Login Areas - Details

Create New Individual Account (Personal Contact Information)

All individuals who are listed as either a Primary or Secondary Contact for one or more programs must have an individual account and the step of creating an individual account must be completed before he/she can be listed as a Primary or Secondary Contact for a program.

Individuals who are not yet included in the system must first complete a “New Account Request Form.” Access to this form does not require a user name and/or password.

General Notes:

  • Fields marked with an asterisk (*) are required.
  • Fields with bold labels gather information that may be displayed publicly, either on the website or through other lists of programs and contacts generated by OSFM, HSRC and/or GHSP.

Specific Field Notes:

  • "Preferred Name" is the name that will be displayed to the public even if you enter a different, perhaps more formal, name in the fields above it. For instance, a user could enter (into the appropriate fields) “Mr. Jonathan Q. Doe, Jr.” as his full name, but ask that it be displayed as “John Doe” as the contact for their program.
  • “Agency” - Look in the drop down list to see if your agency is already listed and, if so, click on it to auto fill in the “Agency” field. If your agency is not already listed, enter it into the “Other Agency (if not in list)” field. List your full agency name with complete words rather than abbreviations. Agency names entered into the “Other Agency (if not in list)” field will be added to the drop down list for the “Agency” field.
  • “Division or Department” - Use this field if you need to specify a division or department along with your primary agency name. Fire department stations can be listed here also. Look in the drop down list to see if your division or department is already listed and, if so, click on it to auto fill in the “Division or Department” field. If your division or department is not already listed, enter it into the “Other Division or Department (if not in list)” field. List your full division or department name with complete words rather than abbreviations. Division or department names entered into the “Other Division or Department (if not in list)” field will be added to the drop down list for the “Division or Department” field.
  • Shipping address fields. If your shipping address is the same as your mailing address, click the “Yes” box next to the “Is the shipping address the same as the mailing address?” question and the appropriate fields will be filled in automatically. If not, leave the box unchecked and fill in the shipping address fields with the correct shipping address information.
  • “Public email” - enter the email address you would prefer to have displayed in public listings if different from those entered in the “Email 1" field.
  • When finished, click on the “Submit” button. You will receive an error message if any required fields are empty or if incorrect formats are used for the “Phone Number 1" and “Certification Expiration Date” fields.

Once all required fields are filled in, are in the correct format, and you click on the “Submit” button, you will see a message informing you that your request for an account was successfully processed and that an email containing your username and password has been sent to the primary email address entered on the form. You will be able to change your password to one other the one randomly generated and assigned when accounts are created. Refer to Edit My Personal Information for more information on passwords.

Click on the link to the Program Management login page in the email and click "Program Manager Login" to access the login page. Use the username and password information contained in the email to log into the Program Management area.

Program Management and Reporting Login

The Program Management and Reporting Login should be used by local program contacts and coordinators to manage/edit their programs, to submit quarterly reports, and to create new programs. The Program Management are can only be accessed by individuals who have already created an individual account.

“Program Management Options” available are as follow:

Account Information


Edit My Personal Information
Click on this link if you need to edit your personal information now or in the future if any of your contact information changes. It is especially important to update phone numbers and email addresses whenever they change.

Note also that you can change your password to one other the pasword randomly generated and assigned when accounts are created. Note that passwords must be at least 6 characters long and contain at least 1 uppercase letter, 1 lowercase letter, 1 numeral from 1 to 9, and one of the following special characters: @ # $ % ^ &

Programs

Create a New Buckle Up Kids (BUK), Permanent Checking Station (PCS), or Safe Kids (SK) Program
This form is used to add a new Buckle Up Kids (BUK), Safe Kids (SK), or Permanent Checking Station (PCS) program to the list of programs and services. Once a new program is created, emails will be automatically sent to Office of State Fire Marshal office and field staff and UNC Highway Safety Research Center administrators. Relevant staff will review the information submitted and then approve the program for display on public listings of NC programs, services and contacts.

NOTE: Approval will not be granted until signed applications/agreements are received by OSFM (for BUK and Safe Kids programs) or by UNC HSRC (for PCS applications).

Following is information about the fields on the "Add New Program" form (fields marked with an asterisk (*) are required):

Program Type* - Choose either “Buckle Up Kids”, “Permanent Checking Station”, or “Safe Kids”. Any organization can submit a Permanent Checking Station application at any time. Buckle Up Kids and Safe Kids applications should not be submitted unless instructed to do so by an OSFM Injury Prevention Program representative.

Program Name* - For a Buckle Up program, the name should be in the form of: NameofCounty Buckle Up Kids (e.g., Orange County Buckle Up Kids). For a PCS program, the name should be in the form of: SponsoringAgency PCS (e.g., Highway Safety Research Center PCS).

Program/Home County* - "Program/Home County" is the county in which the sponsoring agency is located. Additional counties served by the program can be added through the "Service Info" and/or "View Locations" forms accessed later.

Sponsoring Agency* - Select the appropriate sponsoring agency for the program from the drop-down list. If the sponsoring agency is not in the drop-down list, enter it into the next field.

Other Agency (if agency is not in list above) - Enter the name of the Sponsoring Agency in this field if it did not appear in the drop-down list above. The information entered in this field is what will be displayed to the general public, so use complete words and appropriate capitalization (do not use all caps or all lower case). For instance, spell out “Fire Department” rather than “FD” or “Fire Dept.”

Primary Contact* - Choose the appropriate Primary Contact for the program from the drop-down list. This is the only way Primary and Secondary Contacts can be identified for a program. If the appropriate individual is not in the drop-down list, this means they do not have a Program Management individual account and one must be created before being designated as a contact.

A Primary and Secondary Contact must be identified for each Buckle Up Kids (BUK) and Permanent Checking Station program (PCS). Identifying a Secondary Contact for a Safe Kids program is optional. Both the Primary and Secondary Contacts must have approval and support from their agency supervisors. The Primary Contact is responsible for assuring that the requirements of the application/agreement signed as a part of being approved as a BUK or PCS program are fulfilled. This includes submitting required reports in a timely manner. Primary Contacts for BUK and PCS programs must have a current National Child Passenger Safety Technician certification. Primary and/or Secondary Contacts for Safe Kids programs do not have to be certified as CPS Technicians.

Secondary Contact - Choose the appropriate Secondary Contact for the program from the drop-down list. If the appropriate individual is not in the drop-down list, this means they do not have a Program Management individual account and one must be created before being designated as a contact.

The role of the Secondary Contact is to assist and aid the Primary Contact in meeting BUK or PCS requirements. The Secondary Contact for BUK programs must have a current National Child Passenger Safety Technician certification, but PCS Secondary Contacts do not have to be Certified. In the event that the Primary Contact cannot fulfill his/her duties, the responsibility of the BUK program will revert to the Secondary Contact.

Service Information for BUK Programs

Are Services Available in Spanish?* - Indicate whether or not your program has the ability to provide information and answer questions in Spanish for those who need it. Check "Yes" or "No" depending on whether or not services are available in Spanish on a routine basis. This is a required field for all BUK programs.

Who Provides the Spanish Language Service? - If you check "Yes," that services are available in Spanish on a routine basis, indicate who provides this service. Choices are Spanish Speaking Technician, Bilingual Staff Member, Volunteer, and Other. This is a required field if you check "Yes," that services are available in Spanish.

Other Counties Served - This field allows you to indicate if the services offered through this program are intended to serve residents of any counties other than the Program/Home County. Scroll down and click on the county name to choose one additional county. To choose multiple counties, hold the Ctrl key and click on and highlight multiple counties.

Service Notes/Comments - Use this space to make any notes or comments. This information will not be displayed to the public.

Alternative shipping address* - Unless otherwise indicated in this area, Buckle Up Kids car seats and/or other large shipments will be delivered to the Primary Contact's shipping address. If the Primary Contact's shipping address is OK for these deliveries, click on “No” in response to “Do you need to provide an alternative shipping address for such items?”

If you need to have car seats and other large shipments sent to an alternative address, click on “Yes” and the following fields will appear:

  • Shipping Location Contact * - Enter the name of the person shipments will be sent to the attention of.
  • Shipping Location Phone - Enter the phone number of the person shipments will be sent to the attention of.
  • Shipping Location Name - Enter the name of the agency/business at this address if different from the Primary Contacts agency (such as “Bubba’s Mini Storage”).
  • Shipping Location Address 1 * - Street address of the location
  • Shipping Location Address 2 - Additional address line if needed
  • Shipping Location City * - City of the location
  • Shipping Location State - State of the location (defaults to North Carolina)
  • Shipping Location Zip * - Street zip of the location

Service Information for Safe Kids Programs - Same as for Service Information for BUK programs above.

Service Location Information for PCS Programs

This is the information that will be displayed to the public showing where the services for this program are offered. Multiple locations in the same county, or locations in multiple counties can be listed.

NOTE: Street addresses for each PCS location will be displayed on the buckleupnc.org website. You will be asked to provide a contact name and phone number for the public to call to get more information and/or make an appointment. If you do not want to allow walk-ins, indicate that "Appointments are required" in the the required "Service Times" field.

Service Location Name* - This is how the program name and service will appear to the public and should be the same as the "Program Name" for single location programs.

For PCS programs with multiple locations, include the individual location identifiers in addition to the program name (such as "Gotham City Fire Department Station 1 PCS", "Gotham City Fire Department Station 2 PCS") as appropriate for each location. If you are entering information for PCS programs with multiple locations, enter the information for the first location and after clicking the "Submit" button, you will be instructed to return to the program management options and select "Edit Program or Service Location Information" to add new service locations.

Service Location Address 1* - Street address of the location

Service Location Address 2 - Additional address line if needed

Service Location City* - City of the location

Service Location County* - County of the location

Service Location State* - State of the location (defaults to North Carolina)

Service Location Zip* - Street zip of the location

Location Contact Name and Location Contact Phone fields* - This is the name and number that will be displayed to the public (on the buckleupnc.org website) to call for additional information abut the services and/or to make an appointment. This can be a position or generic title rather than a name of a person. Note that this person does not have to have an individual account.

  • Contact List - Use the “contact list” drop-down box to populate the “Location Contact Name” and “Location Contact Phone” fields if the contact has an individual account.
    Location Contact - If the location contact is not a person but a position at the location such as a receptionist, enter the position title as the location contact. and the phone number in the contact phone field.
  • Location Contact Phone - If the location contact is not a person but a position at the location such as a receptionist, enter the phone number in the contact phone field. If the location contact is in the drop down list but the phone number for the public to call is different from the one showing after selecting from the drop down list, enter the correct phone number in the contact phone field.

Other Counties - If the services offered at this location intended to or are available to serve residents of counties other than the Program/Home County, choose all of the additional counties that apply. Hold the Ctrl key to click and highlight multiple counties if necessary.

Additional PCS Service Information:

The following questions will not be displayed to the public but are required. All except “Fee Amount” are “Yes/No”.

  • Are Appointments Available
  • Are Appointments Required
  • Are Walk-ins Allowed
  • Is There A Fee For Services? - note that this refers to the checking station services, not if there is a charge for replacement car seats.
  • Fee Amount (if yes) - Enter the dollar amount.
  • Are Donations Accepted?
  • Are Emergency/Replacement Restraints Available?
  • Are Technicians Subject to Emergency Calls? - Note that if the answer to this question is “Yes” the sponsoring agency must develop and implement protocols to make sure that CPST’s involved in the checks are designated as the last to be called, that a back up plan is in place to complete the check in the event all involved personnel are called to respond to an emergency, and that prior to beginning the check, the parents/caregiver is made aware of the possibility of having the checkers called out and what the back up plan is.

Are Services Available in Spanish?* - Indicate whether or not this PCS service location has the ability to provide information, answer questions, and provide seat check services in Spanish for those who need it. Check "Yes" or "No" depending on whether or not services are available in Spanish on a routine basis. This is a required field for all PCS service locations.

Who Provides the Spanish Language Service? - If you check "Yes," that services are available in Spanish on a routine basis, indicate who provides this service for this location. Choices are Spanish Speaking Technician, Bilingual Staff Member, Volunteer, and Other. This is a required field if you check "Yes," that services are available in Spanish.

Service Times* - The description entered in Service Times will appear on the public web site. Please spell out all words and use complete times, e.g., First Thursday of each month from 9:00 am to 4:00 pm. You can also indicate if appointments are required or if “walk-ins” are allowed.

Service Notes/Comments - Use this space to make any notes or comments. This information will not be displayed to the public.

Edit Program Information or Service Location Information for Existing BUK, PCS, or SK Programs
Choose this option to edit existing program information. When selected, the main “Edit Program” page displays all programs the user is affiliated with as either a Primary or Secondary Contact. Although only the Primary Contact is listed for eash program, both Contacts - Primary and Secondary - have the authority to edit program information.

The fields available for editing are the same as are on the Add New Program form, but two forms are used for editing existing program and/or location information. Choose either the “Edit Program” or “Edit Service Info” action item for a BUK or Safe Kids program. For a PCS program, choose either the “Edit Program” or “View Locations” action item. When the “View Locations” action item is chosen, all PCS service locations are displayed. Choose the "Edit Location Information" action for the location to be edited. Choose the "Add New Service Location For This Program" to add another PCS location.

Reprint Application Form for Existing BUK or PCS Program
Choose this option if you need to print another copy of your Buckle Up Kids or Permanent Checking Station Application Form. Clicking the appropriate link will generate an application with all information entered into the appropriate fields on the application as they were entered into the database (but please be very patient since these forms load slowly). These documents can and should be saved to your hard drive.

BUK and PCS applications must be reviewed, printed, signed and mailed (as directed on the respective forms) every year. Programs that do not meet this requirement may be dropped from the listing of programs or, for BUK programs, be ineligible to receive an allotment od BUK seats whenever ordered by the State of NC.

Reports

Submit New BUK or PCS Quarterly Report
Use this link to submit either a Buckle Up Kids or Permanent Checking Station quarterly report. When selected, the main “Quarterly Report - Program Selection” page displays all programs the user is affiliated with as either a Primary or Secondary Contact. Both Contacts have the authority to enter quarterly reports, but it is the responsibility of the Primary Contacts to do so. Choose the “Submit Quarterly Report” action item for the BUK or PCS program for which you will be submitting a report.

Quarterly reporting follows the federal fiscal year and are therefore due by the 5th of January, April, July, and October (the federal fiscal year begins on October 1 and ends on September 30). Reports are to be submitted on-line through the buckleupnc.org Program Management system, but individuals submitting BUK reports are asked to please mail or e-mail any news articles about child passenger safety efforts in the county to NC DOI-OSFM, Attn: Allison Cummings; 1202 Mail Service Center; Raleigh, NC 27699-1202; allison.cummings@ncdoi.gov in conjunction with submitting your on-line report.

The BUK primary contact is responsible for ensuring that each report is submitted on-line by the required deadline.

If there have been no CPS activities or child restraints distributed during a reporting period, a quarterly report must still be submitted on-line to NC DOI-OSFM. A policy has been established that all quarterly reports must be submitted by the designated deadline or there will be no shipment of additional child restraints. Funding for this program is provided from the NC Governor’s Highway Safety Program (GHSP). To receive this funding, NC DOI-OSFM must provide quarterly reports to GHSP. NC DOI-OSFM must have each BUK counties quarterly reports for our quarterly reports to GHSP. Failure to supply these reports to our office will result in ineligibility for future grant funding for child restraints.

OSFM Quarterly Report - Buckle Up Kids - Choosing the “Submit Quarterly Report” action item for a BUK program links to the Buckle Up Kids Quarterly Report page. Submit the report as follows:

  • Basic Information
    • Person Reporting - This displays who will be on record as submitting the report. Questions about the report, if any, will be directed to this person. If the report is edited later, the database will also record who edits the report.
    • Report Date - Displays the date the report is initially submitted. If the report is edited later, the database will also record the date the report is edited.
    • Program Type - Displays the type of report being submitted. Be sure the correct type of report (Buckle Up Kids) is being submitted.
    • Program Name - Displays the name of the program for which the report is being submitted. Be sure that the program listed here is indeed the one you are intending to submit a report for.
    • County Served - Use the drop-down box to choose the County for which the Buckle Up Report is being submitted. BUK Programs that serve multiple counties must track and report the distribution of Buckle Up child restraints by county. For a multi-county BUK program, submit the BUK report for the first county served. After submitting the report you will have the opportunity to submit another separate report for another county.
    • Report Period - Select the reporting period for which the report is being submitted. Reports can be submitted for previous quarters if needed.
  • Non-Permanent Checking Station Child Restraint Events and Checks - This is the section to report the number of children checked through non-Permanent checking station events and activities such as car seat clinics. Children and families served through permanent checking stations should be reported through the PCS reports. The following information should be reported here (all fields are required even if the answer is "0"):
    • Number (#) of Car Seat Check Up Events
    • # Families Served Through These Events
    • # Seats Checked Through These Events
    • Ages of Children Checked Through These Events
      • # Age 0-1
      • # Age 1-5 *
      • # Age 5-8 *
      • # Age 9-15 *
      • # Other CPS Events (Buckle Bear, safety fair, etc.)
      • Describe Other Events
  • Buckle Up Kids Restraint Distribution - This is the portion of the reporting form where the distribution of child restraints purchased through the Buckle Up program are reported. Primary contacts for BUK programs are responsible for reporting this information for all BUK seats distributed through their program even if they were distributed through permanent checking stations or other program partners. DO NOT use this area to report any child restraints not supplied to the local program through the NC Buckle Up program. This includes additional restraints purchased with BUK seat co-payments. Non-BUK purchased child restraints can be reported in the "Other Comments/ Problems/ Concerns" section at the bottom of the form.

A Child Safety Distribution Survey Form must be completed for each BUK child restraint distributed by the County BUK program. The BUK primary contact is responsible for maintaining these forms for quarterly reporting, auditing purposes and liability protection related documentation.

When providing child restraints to other agencies, the Primary Contact must be sure to also provide a Child Restraint Distribution Form for each child restraint. These agencies must submit the forms to the BUK primary contact in a timely manner in order for the primary contact to compile all data to generate the county quarterly report. Do not send completed Distribution Forms to NC DOI-OSFM.

The distribution form is available for download from the buckleupnc.org website.

The following information should be reported here (all fields are required even if the answer is "0"):

  • Not Applicable - Do not receive any county BUK seats. - Check this box if your program did not receive any State-of-NC purchased Buckle Up seats.
  • Not Applicable - We are out of our supply of BUK seats. - Check this box if your program received a supply of State-of-NC purchased Buckle Up seats but have distributed them all.
  • Total Restraints Distributed - Use these fields to report the number of infant seats, convertibles, high back boosters, backless boosters, combination CRs, and the total of CRs distributed during the reporting period.
  • Ages of Children Restraints Were Distributed To - Use these fields to report the number of children the BUK seats were distributed to. Age groupings to report are 0-1, 1-5, and 5-8.
  • Ethnicity - Use these fields to report the ethnicity of the children the BUK seats were distributed to. Categories are African American, Asian American, Caucasian, Latino American, Native American, and Other. If "Other" is checked, describe/list other ethnicities in the "Describe Other Ethnicity" field.
  • Training - Use this area to report CPS related technical training events hosted by the BUK program or that were attended by individuals who work with the BUK program. Fields are also provided to describe media coverage about or generated by the BUK program and to describe other comments and/or concerns.
  • Once all information has been entered, click on the "Submit" button. If all required information was entered in the correct format, you will receive a "The OSFM Quarterly Report has been successfully added to the database" message and you will have several options:
    • Create Printable Record - It is recommended that you choose this option and print a copy of the report for your records.
    • Enter Additional Report - If you need to enter a report for a different program or county, choose this option and proceed with the next report.
    • Edit a Report - To edit this or any other report, return to the program management options and select "Edit or View Previously Submitted BUK or PCS Quarterly Report". You will be given a list of reports to choose from.
    • Log out - If finished, you may click here to log out of the Program Management system.

OSFM Quarterly Report - Permanent Checking Station - Choosing the “Submit Quarterly Report” action item for a PCS program links to the Permanent Checking Station Quarterly Report page. Submit the report as follows:

  • Basic Information
    • Person Reporting - This displays who will be on record as submitting the report. Questions about the report, if any, will be directed to this person. If the report is edited later, the database will also record who edits the report.
    • Report Date - Displays the date the report is initially submitted. If the report is edited later, the database will also record the date the report is edited.
    • Program Type - Displays the type of report being submitted. Be sure the correct type of report (Permanent Checking Station) is being submitted.
    • Program Name - Displays the name of the program for which the report is being submitted. Be sure that the program listed here is indeed the one you are intending to submit a report for.
    • County Served - Use the drop-down box to choose the County for which the report is being submitted. PCS Programs that serve multiple counties may combine all data into a single report. If the PCS program chooses to track PCS activities by county, submit the PCS report for the first county served. After submitting the report you will have the opportunity to submit another separate report for another county.
    • Report Period - Select the reporting period for which the report is being submitted. Reports can be submitted for previous quarters if needed.
  • Permanent Checking Station Hours and Checks - Use this section to report PCS activities during the reporting period including:
    • # Of Hours PCS Was In Operation
    • # Families Served Through PCS
    • # Seats Checked Through PCS
    • Ages of Children Served Through The PCS Checks
      • # Age 0-1
      • # Age 1-5
      • # Age 5-8
      • # Age 9-15
  • Training - Use this area to report CPS related technical training events hosted by the PCS program or that were attended by individuals who work with the PCS program. Fields are also provided to describe media coverage about or generated by the PCS program and to describe other comments and/or concerns.
  • Once all information has been entered, click on the "Submit" button. If all required information was entered in the correct format, you will receive a "The OSFM Quarterly Report has been successfully added to the database" message and you will have several options:
    • Create Printable Record - It is recommended that you choose this option and print a copy of the report for your records.
    • Enter Additional Report - If you need to enter a report for a different program or county, choose this option and proceed with the next report.
    • Edit a Report - To edit this or any other report, return to the program management options and select "Edit or View Previously Submitted BUK or PCS Quarterly Report". You will be given a list of reports to choose from.
    • Log out - If finished, you may click here to log out of the Program Management system.

Edit or View Previously Submitted BUK or PCS Quarterly Report
Use this link to edit a Quarterly report previously submitted. You will be given a list of reports to choose from. Select the appropriate report and edit as needed. Note that when a report is edited, the database records who edits the report and records the date the report is edited.

Events
Program coordinators are able - and encouraged - to enter events into the "NC CPS Events and Activities" calendar. In the case of CPS clinics, coordinators will be asked to indicate if an Instructor will be available for skills sign-offs. The NC CPS Training Committee will be promoting this as a place that Technicians can go to in order to find a clinic to work at and get their skills verified for recertification. The events calendar is displayed to the public on the "NC CPS Events and Activities" page on the buckleupne.org website.

Submit An Event For The Calendar
Use this link to submit an event for the calendar. Events will be displayed until the day following the event (or the last day of the event if a multi-day event). Following is the event information required and requested:

  • Submitted By - This displays who will be on record as submitting the calendar event. Questions about the report, if any, will be directed to this person. If the event is edited later, the database will also record who edits it.
  • Event Type * - Select the type of event being listed. Choices are Car Seat Clinic, Parent Education Class, Spot the Tot, Other Safety/Health Fair, and "Other."
  • Other Event Type - Enter the type of event being listed if it was not included in the above list
  • Instructor Available for Skills Signoff? - Choices are "Yes," "No," "To Be Determined," and "Not Applicable" (choose "Not Applicable" for any event type other than "Car Seat Clinic.")
  • Sponsor - Select the sponsoring program from the drop down list.
  • Provide information for who should be contacted for more information about the event.
  • Contact Name - This is the name of the person for the public to contact for more information about the event and it does not have to be the same as the person submitting the event. The contact name defaults to the submitter's name unless an alternative name is provided.
  • Contact Phone - This is the phone number for the public to contact for more information about the event. The contact phone defaults to the submitter's phone number unless an alternative number is provided. Enter the phone number using a xxx-xxx-xxxx format.
  • Event Location Name - Enter the name of the location where the event will be held (such as, "Southgate Mall" or "Gotham Fire Department Station #1".)
  • Event Location Address 1 - Enter the street address of the location where the event will be held.
  • Event Location Address 2 - Use this field if additional room is needed to enter the street address of the location where the event will be held.
  • Event City - Enter the city where the event will be held.
  • Event State - Enter the state where the event will be held. The field defaults to "North Carolina."
  • Event Zipcode - Enter the zip code for the location where the event will be held.
  • Event County - Enter the County where the event will be held.
  • Start Date - Select the month, day, and year for the date that the event will start on.
  • End Date (if more than 1 day) - Select the month, day, and year for the date that the event will end on if it is a multi-day event. Leave it blank if it is a single day event. NOTE: Use this feature only to list events bring conducted on consecutive days. Create an appropriate number of single-day events if they are not being held on consecutive days. Also use the "Event Times" if needed for additional explanation.
  • Event Times - The information entered in the Event Times and Comments fields will appear on the public web site. Please enter the event times clearly, spell out all words, and only include information that relates to the event.
  • Comments - Use this field for any additional information you choose to share about this event.
  • Submit - Once the event is submitted, relevant administrators will be notified of the submission. Once the event is reviewed for completeness and clarity and is approved by an administrator, it will be displayed to the public on the "NC CPS Events and Activities" page on the buckleupne.org website.

Edit Calendar Event
Use this link to edit a previously submitted event. You will be given a list of events to choose from. Select the appropriate event and edit as needed. Note that when an event is edited, the database records who edits the report and records the date the event is edited.